How Accurate Asset Registers Can Revolutionise Property Management

In today’s complex-built environment, managing a property portfolio without a reliable asset register is like trying to steer a ship without a compass. For property owners, facilities managers and estate directors, accurate asset data is the foundation of strategic planning, budget control, compliance, and risk management.

At Velway, our M&E Asset Survey services provide the clarity needed to make informed, long-term decisions. Whether you're managing a single commercial facility or a national housing portfolio, our approach ensures every asset is accounted for, tracked, and ready for action.

 

What Is an Asset Register?

An asset register is a detailed inventory of a building’s mechanical, electrical and fixed systems. It provides a comprehensive record of:

• Asset type and location
• Manufacturer/model and serial numbers
• Condition and lifecycle stage
• Warranty and service history
• Compliance and inspection dates
• Risk ratings and future work projections

This data supports planned maintenance, budget forecasting, and regulatory compliance.

 

Why Asset Registers Are Critical to Modern Facilities Management

Whether you're overseeing a healthcare facility, office block, residential estate or retail space, the benefits of an accurate asset register are clear:

1. Improved Budget Forecasting

Understanding the age, condition and expected lifespan of assets enables accurate capital planning and lifecycle budgeting. This allows for smoother financial forecasting and reduces unplanned expenditure.

2. Enhanced Compliance and Risk Management

An up-to-date asset register ensures critical compliance tasks (like Gas safety inspections, EICRs, and LOLER inspections) aren’t missed. It also supports adherence to regulations such as:

• The Health and Safety at Work Act 1974
• Fire Safety Order 2005
• Lifting Operations and Lifting Equipment Regulations (LOLER)
• PUWER and ACOP L8

3. Optimised Maintenance Planning

With full visibility over your building assets, planned maintenance can be more targeted, efficient and cost-effective. Velway aligns asset registers with our CAFM system to deliver seamless scheduling and reporting.

4. Informed Decision-Making

When data drives decisions, outcomes improve. Whether it's refurbishing a heating system or phasing out obsolete lighting, a detailed register gives facilities managers the confidence to act with foresight.

 

Velway’s Approach to M&E Asset Surveys

Our M&E Asset Surveys are carried out by qualified engineers who gather on-site data to build or update a complete register of your systems and services.

Key Features:

• Comprehensive mechanical and electrical system capture
• Digital condition rating and lifecycle tracking
• Data aligned with statutory compliance needs
• Integration with CAFM for seamless facilities management
• Scalable for single or multi-site portfolios

Explore Velway's Asset and Compliance Services.

Our surveys can support project planning, procurement decisions, tender evaluations, and compliance audits – ensuring you stay one step ahead of risk.

 

Real-World Impact: Asset Register in Action

A large education trust in the Midlands engaged Velway to deliver a full M&E asset survey across their campus estate. With minimal existing records, maintenance decisions were largely reactive.

Following our survey, the client gained:

• A detailed digital asset register for over 500 assets
• A 5-year capital maintenance plan
• Compliance confidence ahead of external audits
• Improved helpdesk and maintenance team efficiency

Within 12 months, emergency call-outs were reduced by 40% and planned maintenance costs decreased by 15%.

 

Why Partner with Velway?

Based just outside Wakefield, West Yorkshire with a support hub in Tamworth, Velway delivers nationwide facilities management and compliance services, including:

• Mechanical & Electrical Asset Surveys
• Planned and reactive maintenance
• Compliance inspections and audits
• Helpdesk support and CAFM integration
• Bespoke FM packages for public and private sectors

Contact us to discuss your asset management needs or arrange a site survey.

 

Final Thoughts

Accurate asset registers aren’t just a best practice, they’re a strategic tool that enables smarter property management. They empower estate teams to plan ahead, stay compliant, and optimise building performance.

At Velway, we don’t just provide the data—we help you use it.